Meeting Dynamics is a one-stop resource for corporate meeting and incentive planners. Meeting Dynamics offers a simple yet powerful search tool to assist in finding perfect venues throughout North America and beyond for incentive reward and travel programs.

Rewarding your employees through incentive travel is what we do best. At Meeting Dynamics Incentives, we’ve planned hundreds of trips and traveled with thousands of passengers to outstanding destinations worldwide. We provide a seamless and reliable Incentive Trip and manage all your travel plans. Our extensive database offers hundreds of hotels and resorts, each carefully selected and vetted by our team of planners. Our content is specifically driven towards corporate and incentive planners, most of which is not available on hotel websites. We create a custom tailored program based on your needs, budget, and objectives. We provide detailed reward travel plans, take care of all the finer details, and leave you to enjoy the experience.

We strive to develop personal relationships with each client and their group in order to develop custom tailored incentives around their company culture and interests. We assist each client by providing insider access to outstanding accommodations, venues, sites and the culture of destinations around the world. We can turn a “dream” trip into a reality.

Meeting Dynamics Incentives seeks to not only deliver what is inside the box, but everything outside of it as well. The Meeting Dynamics Incentive difference starts with our creative details and includes these added features:

  • Flexible, Creative, and Fun Incentives
  • Venue selection contracting and management
  • Themed event creation and execution
  • On-site event management personnel with over 30 years incentive experience
  • Pre-event site inspections and established relationships with local professionals providers and caterers in addition to the hotel management.
  • A private network of providers
  • Discriminating list of select clientele allows us to focus time and energy into each client’s event
  • Incorporation of local culture into the event
  • Provide creative client gifts for each attendee
  • Custom photography throughout the event
  • Sporting activities
  • Custom event registration websites


Why Should Meeting Dynamics Plan your Incentives?

  • Access to over 30 years of incentive travel experience: We know what destinations and travel packages result in the best return. Our experience ensures that your incentive is a success each and every time.
  • Our connections become your advantage: Our experience, expertise and relationship with hotels, resorts and nationally acclaimed vendors, enables our clients to receive complimentary value-adding amenities with over 900 luxury hotels and resorts.
  • Reduced Stress and Hassle: We understand what it takes to effectively manage incentive travel programs. Planning an incentive is a full-time job in itself. Our experience, professional relationships, and attention to detail enable us to handle every aspect of the planning process. We will take care of all details including hotel accommodation, site selection, meeting space and food and beverage, tours and excursions, team building activities, finalizing meeting itineraries, awards ceremonies and transportation.

Tools of the trade:

  • Registration Website: For corporate meeting planners, our cloud-based secure registration management tools enable full control of the registration process. We will build a site that is tailored to your companies needs.
  • Rooming lists
  • Transportation Lists
  • Golfing and spa needs
  • Food Allergies
  • Flight details
  • Registrant information collection and customized reporting

Room Drops and Customized Gifts

  • Meeting Dynamics will coordinate room drops in an efficient manner
  • We will coordinate all customized and supplier gifts
  • Room Drops with special gifts.
  • Our creative ideas of in room gifts create the biggest impact for our guests to take home the experience of the trip

Professional photography

  • Professional photographer throughout the week to capture the memories.
  • We’ll take care of uploading all photos for winners to view and download as desired

Staff attention to detail

  • Meeting Dynamics Incentive Travel will staff your event appropriately to take care of all the intricate details to ensure a flawless program.
  • Utilize our deep relationships with local service providers and access to their continued expertise.

Give us a vision, and we will make it happen. You can focus on your daily tasks while we execute your incentive trip and make your employees’ dream a reality. We will work closely with our vendors to ensure you receive the best return on your investment, and provide a memorable once in a lifetime experience.



Registration Websites

Our custom registration websites deliver technology that can handle the entire event. Each site is designed to allow customized detailed reports for hotels, transportation companies, meeting administrator and much more to ensure a complete event. Purposeful questions completed by registrants allow all travel and activity details to be obtained and maintained in one place, and provide specific event information and requirements to participants. Each site can be customized with logos, details, pages, agendas, etc. If you need it, chances are we can make it happen! Ask us for information on this great resource for you.

If your business is still handling registrations through email or with spreadsheets, we can eliminate days of paperwork processing and tedium. You can now have easy access to all the information you need about your events: registration rosters, sales reports, survey response breakdowns. Everything at your fingertips and available with a single click.

Feature Highlights

  • Capture personalized registrant information easily
  • Send email invitations from within your event
  • Build custom reports showing demographics and sales
  • summaries
  • Quickly share custom reports with other members in your organization
  • Easily build name badges and certificates
  • Generate fundraising attendance rosters
  • Automatic Email Confirmations
  • Follow up with your event attendees with Post Event Surveys
  • Capture Hotel arrival and departure dates
  • Capture Airline and transportation information
  • Be alerted to food allergies
  • Customize a site to suit your specific needs

Ask us for information on this great resource for you.